Presenters Resources Page
Resources to help student scholars with their LIVE presentations for the symposium.
REQUIRED PRESENTATION SLIDE
Use this blank background to be your first slide in your presentation.
Please set up your first slide to be as follows:
Use the Track number listed on the Student Presentations page for your scheduled day and time.
For the rest of your presentation, feel free to use one of the UCR branded presentation templates.
Although the Oral Presentations for the Symposium are being hosted on Zoom, this is still a professional environment. As a presenter, you should plan to dress in business casual attire. Men should wear a button-down shirt, collared shirt, or polo shirt, tie/blazer are optional; women should wear a nice blouse, and a blazer is optional. Most presentations will be recorded, so not only will UCR professors and students see your presentation, but outside people will also have access, thus you want to make a good impression.
Students presenting at the in-person Poster Presentation sessions at the bell tower should also be dressed in a professional manner as above. If you have questions on what this means, reach out to us at firstname.lastname@example.org and we will discuss your options with you. Also, reach out to the Career Center about their R'Closet for professional clothing options for students.
ARRIVAL (MUST arrive 15 BEFORE the start of your session time)
Plan to arrive 10-15 minutes before your SESSION time. If you arrive late, you will present last in your session time and will miss the Room Moderator's instructions and directions. When you log into your Zoom session, join the breakout room for your Track #. It is very important that you have updated your Zoom account to the latest version.
ZOOM UPDATE INSTRUCTIONS:
The zoom feature for participants to select a breakout room requires you to have the updated version of Zoom. To check if you have the latest version of Zoom
- Sign in to Zoom (using the computer app and NOT the web version)
- Click your profile picture
- Click Check for Updates.
If there is a newer version, Zoom will download and install it. You can also update by following the directions at this link Upgrade/update to the latest version – Zoom Help Center
- SYMPOSIUM ZOOM BACKGROUNDS BY COLLEGE
JOINING YOUR BREAKOUT ROOM
After joining the main zoom meeting, you will see the Breakout Rooms symbol at the bottom of your Zoom window. Please locate the room you will be presenting in and go to that room. You need to be running Zoom 5.3.0 or higher to select breakout rooms.
- Click Breakout Rooms in your meeting controls.
This will display the list of open breakout rooms created by the host.
- Hover your pointer over the number to the right of the breakout room you wish to join, click Join, then confirm by clicking Join.
- Repeat as necessary to join other breakout rooms, or click Leave Room to return to the main session.
- Click Breakout Rooms in your meeting controls.
BEFORE YOUR SESSION STARTS
Once in the breakout room (15 minutes before the scheduled start of your session time), you will meet with the Moderator to review the following:
- Introductions between Room Moderator and Presenters
- Your Room Moderator will give you Co-Host permissions so that you can share your screen and record your own presentation. (When you enter your breakout room, please check the controls for the share link and the record option. If you do not see either of these, please ask the Room Moderator for permissions)
- Make sure your presentation is running and ready to share.
- You will work with your Room Moderator to agree on the order of presentations.
- Please keep your camera on for the entire session.
- Your audio should be muted unless you are presenting.
- Plan on attending the full-hour session.
- Keep your presentation within the time allotted (Emerging Research 10-minutes; Completed Research 15-minutes)
- The moderator will alert you 1 minute before your time is up in Chat.
- Each presentation will be followed by up to 5 minutes of Q&A.
- The Room Moderator will facilitate the Q&A session following each presentation, reading questions from the chat, and will also invite the audience and presenters to ask additional questions.
- If someone does not get any questions from the audience, the other panelists should be prepared to ask questions. This is a professional courtesy that should be extended to your fellow presenters.
- At the end of Q&A for your presentation, remember to STOP RECORDING. At the end of the 1-hour session, your recording will buffer and be saved to your computer. Please rename your file as Track# and Last Name, and UPLOAD to Google Drive so that we can share your video on our website through the end of May.
DURING YOUR SESSION
LIVE Session Start: At the beginning of the session, the Room Moderator will welcome the audience, make introductions, and describe the session’s organization:
- The Room Moderator will introduce each presenter. IF YOU WOULD LIKE TO RECORD YOUR PRESENTATION FOR US TO PUT ON OUR YOUTUBE CHANNEL, MAKE SURE YOU CLICK ON THE RECORD BUTTON AT THE START OF YOUR PRESENTATION. Once the session ends, your video will buffer and be saved to your computer. Please re-name the file with your Track # and Last Name, and upload it to Google Drive in the appropriate folder (Emerging Research/Completed Research).
- Sharing your Screen: When you are introduced to present, you will share your screen. HAVE YOUR PRESENTATION READY TO GO. Find instructions on how to share your screen.
- Introduce yourself: When you start your presentation introduce yourself by giving your name, major, Faculty Mentor’s name, and the title of your presentation.
- Timing: The Moderator will give you a one-minute warning via the Chat feature to ensure you are aware. Keep your eye on the Chat.
- Q&A will follow each presentation.
- At the end of the full session, the Room Moderator will remind the audience that the presentations were recorded and will be posted online on the Symposium Website. We will start uploading presentations when we receive them from presenters.
Zoom Etiquette Tips (Remember all sessions are being recorded):
- Join early – Presenters should join the presentation Zoom session 15 minutes before your scheduled presentation time. This will allow for getting co-host access, entering the correct breakout room, meeting the moderator & co-presenters, and troubleshooting any technical issues.
- Internet - Make sure that you have a stable internet connection. If you can directly plug into an ethernet connection that is the best option.
- Video - Presenters are expected to have their video cameras on during the entire session unless experiencing connection issues.
- Be aware you will be on camera the entire session and try to avoid doing other tasks, checking emails, looking at your phone, etc. Refrain from photographing the screen during your presentation. (hint: Get someone to join your session and take photographs of your moment for social media! Be sure to use the following hashtags: #UCRresearch and #ucrstudentengagement, and use @engageucr to tag us on Instagram and Twitter!)
- Find a quiet space without interruptions/background noise.
- Position camera to be at eye level – Take note of the angle of your laptop screen if using the built-in camera. Placing books or a box under your laptop to make it higher is a useful tip.
- Background setting – The UCR Symposium Virtual Background is highly recommended. Use the blank symposium background or one from your college/school.
- If you cannot use the virtual background, find a plain wall to sit in front of.
- Face your camera away from any bright windows to avoid backlighting your face. (If you sit facing a bright window, you will have great lighting!)
- Try to find an uncluttered place to set your camera towards. (The latest version of Zoom has a 'blurry' feature as a background that will help hide anything surrounding you.)
- Try to make sure people aren't moving around in the background.
- Lighting - Have good lighting on your face so you can be seen clearly.
- Audio – Test your audio, and if appropriate, use headphones with a microphone.
- Make sure your microphone is muted when you are not the designated speaker.
- Presentation slides and other supporting visuals – Have your presentation and other materials open on your computer so when you are called on to present you are ready to go.